One-Page Cheatsheet¶

Quick reference for the complete system.

System Overview¶

flowchart LR
    subgraph tools ["TOOL ROLES"]
        CAL["<b>Google Calendar</b><br/>Time & Reality"]
        TODO["<b>Todoist</b><br/>Intent & Work"]
    end

    subgraph pillars ["FIVE PROJECTS"]
        P1["Finance"]
        P2["Career"]
        P3["Health"]
        P4["Relationships"]
        P5["Habits"]
    end

    style CAL fill:#4285f4,stroke:#1a73e8,color:#fff
    style TODO fill:#e44332,stroke:#c62828,color:#fff
    style P1 fill:#66bb6a,stroke:#43a047,color:#fff
    style P2 fill:#42a5f5,stroke:#1e88e5,color:#fff
    style P3 fill:#ef5350,stroke:#e53935,color:#fff
    style P4 fill:#ab47bc,stroke:#8e24aa,color:#fff
    style P5 fill:#ffc107,stroke:#ffb300,color:#000
    style tools fill:#fafafa,stroke:#bdbdbd
    style pillars fill:#fafafa,stroke:#bdbdbd

Tool Roles¶

Google Calendar = time and reality
Todoist = intent, outcomes, work, and habits

Projects (Fixed)¶

Finance
Career
Health
Relationships
Habits

Nothing lives outside these.

Task Types¶

Outcome¶

Represents a result you want
Implemented as a parent task
Tag: @outcome
Date: Deadline only (target realization date, soft, movable)

Rules: Never time-blocked. Never has a due date. Exists for awareness and direction.

Work Unit¶

Represents executable work
Implemented as a subtask
Tag: @work
Date: Due date only (the day you intend to do the work)

Rules: Must be doable in one sitting. These are the only things you actually do.

Example¶

Parent task (Outcome)
└── Build automated options trading v1
    Tag: @outcome
    Deadline: May 31

    Subtasks (Work Units)
    ├── Define strategy rules (@work, Due: Apr 10)
    ├── Pull option chain data (@work, Due: Apr 12)
    └── Validate Greeks logic (@work, Due: Apr 15)

Habits¶

Live only in Habits project
Modeled as weekly frequency, not dates
Example: Workout 3x per week = three identical recurring tasks
No deadlines, no guilt, reset weekly

Time Horizons¶

Horizon	Purpose
2 Months	Look at `@outcome` deadlines for awareness
1 Month	Shape outcomes and add early work units
2 Weeks	Commit to work units only (everything must have a due date)

Daily Routines¶

Beginning of Day (5 minutes)¶

Look at today only
Decide: do, move, delete
Follow the calendar

End of Day (10–15 minutes)¶

Capture loose thoughts
Review tomorrow and next 2 weeks
Push unrealistic work forward intentionally

Weekly Review (20–30 minutes)¶

Review all five projects
Check: Do all outcomes have deadlines? Do outcomes need more work units? Are deadlines still realistic?
Delete aggressively
Schedule only next honest actions

Failure Protocol¶

If overwhelmed or avoiding:

Ignore all overdue tasks
Open one project
Pick one work unit
Schedule just that
Resume normally tomorrow

Never do a full cleanup while flooded.

Hard Rules (Do Not Break)¶

Outcomes get deadlines, not due dates
Work units get due dates, not deadlines
Only work units are scheduled
Calendar always wins
Missed days do not require a reset